SharePoint

Empower teamwork by sharing & managing content & knowledge

Included with Microsoft 365 – no need for extra Dropbox licences
Collaborate securely with users in & outside your organisation
Create intranet sites to engage, inform & harness collective knowledge
Restrict access to data with customisable access control policies

SharePoint is Microsoft’s online document management system – think of it as a digital filing cabinet in the cloud. It can also act as your company’s intranet – useful for securely keeping employees up to date and sharing files, news stories, important dates and much more. The end result? Effortless and secure collaboration with team members inside and outside your organization, across PCs, Macs, and mobile devices.

SharePoint is included with Microsoft 365 Basic and Standard licenses and can be used to replace your current cloud storage solutions (or physical servers) meaning you could save money on expensive server replacement or unnecessary additional subscriptions to services such as Dropbox, iCloud or Box.

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“Adam is a professional, highly responsive, and knowledgeable IT guru!

For over 10 years he has supported Stella Mannering and Company with his wide-ranging IT skills, both during office visits and remotely.”

Stella Mannering

Owner, Stella Mannering and Company

Simple Sharing & Seamless Collaboration

SharePoint: How It Works

Moving to a new document management or collaboration platform can feel like a bit of a mountain. We’re here to support you through the process and ensure that all the finer details are taken care of.

Initial discovery and planning

If your organisation currently stores its data on physical servers, NAS drives or even in cloud storage such as Dropbox, the first step is usually to meet and go through your current system – so we can recommend the best methods for transferring your data into SharePoint.

We will check for the amount of data storage you will need, how complex your current file security permissions are, and maybe take the opportunity to simplify your security structure to maintain data integrity while making it easier to grant or deny access to the right people or teams.

We will put together a migration plan which minimises disruption and will give you an enterprise class secure document system accessible from anywhere.

Hassle free migration

Once we have agreed what your SharePoint solution will look like, we go ahead and set up SharePoint sites for your business, migrating data across to the new setup.

Many companies are moving away from storing their documents on a traditional physical server. People hate change and we can help with that! We can set SharePoint up to look exactly the same as your old system. If your staff are used to going to the F: drive for finance information, we can map an F: drive to the finance information in SharePoint.

Sensible and controlled access policies

We work with you to set up sensible and controlled access policies to make sure your staff only have access to the data they need and are allowed to see.

Access data through a secure website or use OneDrive

SharePoint data can be accessed either through a secure website (intranet) on any web browser or you can use OneDrive to synchronise some or all of the SharePoint data onto your own devices in a similar way to Dropbox.

Post-migration support

If you have an Ounsworth IT support contract, we will be here to resolve any post-launch teething problems, as well as supporting the system going forwards.

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FAQs

NOTICE THE DIFFERENCE

Proactive IT Support

When we talk about IT Support, we don’t just mean we’re on hand to respond to IT problems.

We constantly strive to ensure that your IT systems are functioning and being looked after in the best way possible.

As well as covering the ‘must haves’, we always make an effort to understand your business and advise accordingly on best practices, recommended new software and hardware, and inform of any current threats to your business.

Director, Ounsworth IT

“Adam has supported our firm for over 14 years and has been instrumental in its success. Whether it is pro-actively suggesting updates in technology or security measures, or just that calm voice at the end of the telephone when things have gone wrong! We have always felt as if he is an extension to the firm and nothing has ever been too much trouble for him.”

Beverley Sunderland

Partner, Crossland Employment Solicitors

“Since first meeting Adam 10 years ago I, and the various firms with which I’ve been involved, have totally relied on him for all our IT requirements. Whether it’s new sets of equipment, creating and managing complex IT networks and looking after the security which surrounds these, or simply sorting out urgent problems which might otherwise disrupt our business activities, Adam has always risen magnificently to the challenge. His flexible, timely and cost-effective services have kept our business(es) on the tracks to the extent that I wouldn’t dream of using anyone else for IT.“

Dr Angela Gallop CBE

Stella Forensic

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FAQs

IN CASE YOU’RE WONDERING…

Frequently Asked Questions

Currently an organisation with an eligible Microsoft 365 license is granted 1TB of storage per user, plus an additional 10GB of storage per licensed user which goes into the organisation’s pool of storage available.

You can share files or folders with individuals in many different ways, but you can share links to folders which can be accessed by the recipient without needing a Microsoft license.

Links can be locked down with a password and even an expiry date.

If you have a support contract with Ounsworth IT then you can even ask us to share the data on your behalf so you can be assured it is done correctly.

There are many ways you can access your SharePoint data.

You can log in to your SharePoint website and view files and folders online.

Or you can use One Drive to synchronise a local copy of your SharePoint onto your computer. Any work carried out on the local copies will instantly synchronise back to SharePoint.

Ounsworth can also provide a system which recreates a typical server setup where you can access SharePoint files through a series of mapped drives, so you could have a T: drive pointing to the Training SharePoint folders etc. This is a great way of ensuring users don’t have to learn new ways of accessing data that used to be found on your old physical servers.

This depends on how you used to store and access your data previously. If you already have your files in cloud storage such as Dropbox then you would no longer need to pay for that subscription as OneDrive and SharePoint do the same job and are included in your Microsoft 365.

Physical servers could feasibly be retired once data has been transferred to SharePoint. Servers can be expensive to maintain and support so there would be savings on ongoing support and regular replacement costs.